Application Management

Learn how to manage job applications, track candidate progress, and update application statuses.

Application Guide

Application Management Overview

The application management system helps you track and manage all job applications in one place. You can:

  • View all applications across all job postings
  • Track application status and progress
  • Filter and sort applications by various criteria
  • Update application statuses in bulk
  • Communicate with candidates
  • Add notes and feedback

Viewing Applications

Access and view all job applications from the Applications section in your dashboard.

Application List View:

  • 1
    Candidate Information: Name, email, and contact details
  • 2
    Job Applied For: Job title and department
  • 3
    Application Status: Current status in the hiring process
  • 4
    Application Date: When the application was submitted
  • 5
    Last Updated: When the application was last modified

Quick Actions:

  • Click on any application to view full details
  • Use the status dropdown to quickly update status
  • Add notes directly from the list view
  • Schedule interviews with one click

Application Status

Understanding application statuses helps you track candidate progress through your hiring pipeline.

Status Definitions:

  • A
    Applied: Initial application received, awaiting review
  • R
    Reviewing: Application is being reviewed by your team
  • I
    Interview: Candidate scheduled for or completed interview
  • O
    Offered: Job offer extended to candidate
  • H
    Hired: Candidate successfully hired
  • R
    Rejected: Application not selected

Updating Application Status

Keep your hiring pipeline organized by regularly updating application statuses as candidates progress.

How to Update Status:

  • 1
    Select Application: Click on the application you want to update
  • 2
    Click Status Dropdown: Click on the current status dropdown
  • 3
    Select New Status: Choose the appropriate new status
  • 4
    Add Notes (Optional): Add any relevant notes about the status change
  • 5
    Save Changes: Click save to update the status

Filtering and Sorting

Use filters and sorting options to find specific applications quickly and efficiently.

Available Filters:

  • 📊
    Status Filter: Filter by application status
  • 💼
    Job Filter: Filter by specific job postings
  • 📅
    Date Range: Filter by application date
  • 👥
    Team Member: Filter by assigned team member
  • 🔍
    Search: Search by candidate name or email

Bulk Actions

Save time by performing actions on multiple applications at once.

Available Bulk Actions:

  • 📊
    Update Status: Change status for multiple applications
  • 👥
    Assign Team Member: Assign applications to team members
  • 📧
    Send Email: Send bulk emails to candidates
  • 📄
    Export Data: Export selected applications to CSV

Communication

Keep track of all communication with candidates and team members in one centralized location.

Communication Features:

  • 📧
    Email Integration: Send emails directly from application details
  • 📝
    Internal Notes: Add notes for team collaboration
  • 📞
    Call Logs: Record phone conversations and outcomes
  • 📅
    Meeting Notes: Record interview and meeting outcomes

Troubleshooting

Cannot View Applications

  • • Check your permissions - you need "view applications" access
  • • Make sure you're logged in with the correct account
  • • Try refreshing the page
  • • Contact your admin if the issue persists

Cannot Update Status

  • • Verify you have edit permissions for applications
  • • Check if the application is locked by another user
  • • Try refreshing the page and attempting again
  • • Contact support if the issue continues

Bulk Actions Not Working

  • • Make sure you have selected applications
  • • Check your permissions for bulk operations
  • • Try selecting fewer applications at once
  • • Contact support if the issue persists